Long before you say “I do” the wedding clock starts ticking. There’s so much involved in planning a wedding and a lot of it comes down to timing. A destination wedding adds even more moving parts because it’s not just about getting people to the venue, you need to get them to the airport first. So how do you manage a destination wedding RSVP? These tips will help you pick your RSVP date (or dates) and keep everything running like clockwork.
A Traditional Wedding RSVP
It’s good to know the “rules” for a traditional wedding RSVP and the reasoning behind it before selecting your date. Emily Post, the manners-guru, suggests using a “reply by” date that is two to three weeks before the wedding. While this is great advice, it’s not always enough time for modern weddings.
It’s not really the wedding couple that needs this extra time, it’s the caterer, the venue, the wedding planner, the travel professionals, and many others who really need to know how many people to expect. That said, you can tailor your RSVP to your event size and the requests of your contracted vendors.
Destination Wedding RSVPs
A destination wedding requires a bit more time than a traditional wedding because travel is involved. Bella Honeymoons will help you pick your RSVP date, but sending your invites about three months in advance with an RSVP target that’s six weeks before the wedding is a good rule of thumb. This gives everyone time to prepare and make any arrangements they need.
Planning a destination wedding during a holiday is often a great idea because it gives everyone an extra day or two to enjoy the destination, but it complicates the RSVP a little bit. Because you’re asking people to potentially change their holiday plans, it’s best to send the invite sooner – try to get it to them three to four months in advance. Then give them a little more time to respond and set your RSVP three to five weeks before your special day.
Have you heard about invitation waves? It’s becoming a more popular part of destination weddings because it allows you to invite more guests.
The first wave consists of your A-list family members and friends – the people you consider absolutely essential. But let’s face it, even though you think they’re essential, they might not be able to make it. If they decline, then you replace their spot with B-list guests and so on.
If you’re going to try using the wave system, then the first RSVP date needs to be at least four to six weeks before your wedding date to allow you time to invite the second wave of guests and allow them time to RSVP too. Just remember that your wedding is going to be special and unique because it’s all about you. This means you might need a little more time once you have a headcount for planning. Or, you could be on the other side of things and not need exact numbers, so you can give your guests more time to confirm their schedule. These tips should give you the guidance you need to narrow down your wedding RSVP date, so everyone is happy.